Motives to Migrate to Outlook to Office 365

There are various causes due to which users migrate Outlook to Office 365. Some major reasons are mentioned below:

1. You can protect your files from malware attacks.
2. Safer option to safeguard your data from thefts or data breaches as files in Local drive is safe.
3. It also reduces the maintenance cost of users.
4. Fewer possibilities of data corruption and harm.

These all are reasons users migrate PST to Office 365. Let us discuss some manual methods to import pst to Microsoft 365. We have two efficient manual ways, let’s check them one by one.

Manual Approaches to Import PST to Exchange Online

There are two free manual ways that are useful in converting PST to MS 365. The manual choices we have here are:

1. Using Import/Export Alternative
2. Using the Drive Shipping Approach

Let’s learn about these approaches and their steps one by one. Let us jump to the first manual solution in the below context.

Method-1 Using Import/Export Alternative

The first method includes using the Import/ Export option for conversion. It requires the installation of Outlook on your system. Follow the below steps to convert PST files via this technique.

1. Open MS Outlook on your PC or laptop.
2. Now, go to the File menu and click on Open and Export.
3. After that, select the Import/Export option to open the Import/Export wizard.
4. Then, tap on Export to a File in the appeared window and hit Next.
5. Choose Outlook data file (.pst) and then tap on Next.
6. Now you can choose the folders you want to export. If you wish to include subfolders, select the option include subfolders and click Next.
7. Now browse and set the location for the resultant file and click Next to start conversion.

Follow the above-given steps in order to migrate files using this methodology. If you didn’t get the results as per your requirements, you can check the next method.

Method-2: Using the Drive Shipping Approach

The second manual way includes downloading a utility named Azure Import/Export utility. After this follow the steps mentioned.

1. First, Download the Azure Import/Export utility and a secure storage key.
2. Now replicate the PST file you want to export to the hard drive.
3. After that, make a PST Import Mapping file.
4. To import the PST file to office 365, form a PST import file in office 365.
5. Now send the hard drive containing the PST file to Microsoft.
6. Now hold back for some time as it takes a long time.
7. After that, you can refine the data, and then tap on Start Importing Files.

The above manual procedure is good if you are converting small size PST files. However, these methods don’t work well in large PST files. Moreover, manual methods have some shortcomings which users face while trying manual ways. Let us see these drawbacks in the below context.

Flaws of Manual Methods

Given below are some major flaws of manual procedures:-

1. Manual methods take a whole day if we try to migrate bulk files.
2. You need to Download and Install Outlook for implying Manual Methods.
3. The steps are very complicated and create confusion.
4. Novice users may face difficulty in using the manual procedure.
5. You might lose your data with a single mistake. Since the above processes don’t guarantee data safety.

Are you seeking an instant solution to migrate PST to Office 365? Then manual methods won’t work for you. To convert files without any difficulty and quickly, you can try our upcoming technique which is the Professional way. 

Professional Technique to upload PST to Office 365 without Outlook

Since we have already seen the manual ways to migrate PST to Office 365. Now we will learn about a hassle-free approach, which is the professional method. Here, we will use an advanced tool named Aryson PST migration. It is the best software to migrate outlook to office 365. It not only converts PST to Office 365 but also migrates PST files to different email clients. The email clients include Gmail, Yahoo, Thunderbird, Live Exchange, GoDaddy, Yandex, etc. It exports PST to PDF, EML, EMLX, MSG, HTML and many more. It exports all the PST email items like contacts, tasks, calendars, etc. It contains some amazing features such as task filter, date filter, removes duplicates, etc. Finally, let’s review the whole blog in a few lines.

Closure

In this write-up, we have illustrated some reasons to import emails to Outlook 365. Also, we learned two manual methods to import PST to Exchange Online. However, these manual methods have some flaws due to which we described the Professional methodology and its features. I hope you have found this article helpful and found the result of your query about how to import PST files in Outlook 365 in this article.

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If you think that you can easily get away with your Outlook mailbox when the storage is full then you are wrong. You can’t keep ignoring the problem rather you will need to find a fix. This blog will help you find its solution through various methods stepwise.

If you do not want to archive data regularly then you can go for free methods available but then, of course, they have their drawbacks. You will also learn about a professional tool that you can use.

Method 1) Office 365 Outlook email forwarding

As the name says Email forwarding that what it does.

• It simply forwards emails to a different account.
• So, in the case due to any reason if you lose your emails on the mail account you have a backup elsewhere.
• Not-so-important data can be taken care of by this method. But then eventually your storage will get full.
• You will have to forward previous emails manually and the user of the email account can turn the forwarding function off.
• Moreover, the spare email account can turn the forwarding function off. It can also be a victim of hijacking, ransomware, and so on.

Follow these steps for the web version –

1) Visit the Exchange admin center.

2) Choose recipients followed by mailboxes.

3) Multiple emails will be shown out select the one which you want to forward.

4) Under Mailbox, select the Manage mail flow settings.

5) In managing mail flow settings configure email forwarding including size and delivery restrictions. Select email forwarding.

6) Allow forward all emails sent to this mailbox. There will be an option to type user email so do that.
You are done.

Method 2) Import/Export wizard

Using the Outlook method is a good option to back up when you don’t have complicated deployment.

However,

it is not the best method if you want to protect many accounts as it gets lengthy. It is available only for the desktop version of office 365. It helps you create one time export of your emails but has the disadvantage of not having a regular backup option. If you still wish to opt for this option then the steps are mentioned below –

1) Open Outlook

2) Click on the File tab in the top left corner

3) Click on Import/export

4) Import/export wizard tab will open Under the heading of choose an action to perform select the 4th option from top Import from another program or file and click on next.

5) Under the heading of Select file to import from choosing Outlook data file (.pst)

6) Click browse

7) Select the PST file and open it. If it is password protected enter it.

8) Click next

9) Export Outlook data file window will open. Specify your office 365 mailbox.

10) Enter your office 365 account details. Tick on include subfolders. Select import items in the same folder whichever location you want to.

11) Click on the finish button.

Method 3 – Auto archiving

Users always complain that their mailbox is filled with many useless, promotional, unimportant emails. It is a tool that will empty your mailbox from old, although important emails. It has a special feature to use the aging period to determine items that need to be archived. It is a good backup option. It will be a friend to finding and recovering important emails. It is different from the export wizard method because it does not copy items as the export wizard does- it just moves them. All archived emails will have a separate folder.

This method is useful for those users who have a lot of old emails which you don’t require right now but you will want in near future.

Limitations

1) Only a transfer tool, not a backup option

2) Can’t restore all emails in case of emergency

3) Doesn’t copy your files

Follow the following steps to use this method-

Set off your Outlook on your desktop

1) Go to the File tab and select Options.

2) Choose advanced and then click on auto-archive settings. Click on run auto-archive.

3) Go to clean out items and set a period to move your files from the inbox to the archive folder.

4) Select on the options move old items to and type a file name for the archived items to be transferred to or click Browse to select from a list.

5) Click on ok.

You must have understood that all 3 methods are useful in 2 situations

1) For individuals who have less data

2) Not so important data

So, if you don’t belong to this category don’t worry. There is a solution to everything in this world and in this case, there is a professional tool that you can use discussed below.

Automated solution for office 365 Outlook

Seeing the complexities and time consumption of the above methods SysTools Office 365 Export tool acts as a savior. It helps the admin or user to download Office 365 emails to PST, EML, and MSG file formats.

It maintains data integrity and considers your privacy a priority without compromising on quality. It is supported by any Microsoft operating system.

It’s just 5 quick easy steps and you are good to go.

Step 1) Download this software and enter the id, and password for the office 365 account, and press the sign-in button.

Step 2) A window will open with a heading of SysTools Office 365 Export 4.0- Full version written on the top bottom.

Under the subheading of Office 365 export, you will be shown the user hierarchy of the respective email id you have entered. You get the freedom to choose whatever you want to export very easily which you won’t find in the e-discovery method. Click on next

Step 3) PST, MSG, and EML are supported with this tool. Yes, you read it right. 3 different formats are rendered by the tool. You can select whichever file format you want to choose out of the three.

Step 4) Your next step would be to select categories from the select categories field. You will see multiple categories such as emails, calendars, tasks, contacts, and archive mailboxes. Enter the destination path.

Step 5) Date filter option allows you to select the range from which date to which date you want to export.

Step 6) This is optional if you want to split you can split.

Some of the key features of the tool are-

• Export multiple office 365 mailboxes
• Export office 365 archive mailbox
• Option to export office 365 shared mailboxes
• The facility of auto-detect office 365 mailboxes
• Export office 365 Calendars, contacts, and tasks
• Maintain mail attachments and attributes

Conclusion

If you are an individual user you can go for free methods but if not then you saw the limitations faced by the users in those methods. I have mentioned the steps you can follow to complete each method which you can simply follow. We discussed the top 4 methods to archive Office 365 Outlook emails. An automated solution is recommendable over the other options.

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The post How to archive Office 365 Outlook emails? appeared first on Tricky Enough.

Planning to migrate organization from Outlook to Office 365 – then why leave your data in the old platform? The data stored in a user account is the most crucial element for any organization’s stability. While moving you should make sure that all data completely transfer from Outlook to Office 365 without leaving any bit of information.

Here, in this guide, we will demonstrate multiple ways using which an organization can easily migrate their employee’s data to Office 365 while switching from the MS Outlook environment.

Why Choose Office 365 Over Outlook?

Before beginning with the techniques to move data, first make sure that your moving your organization from Outlook to Office 365 is the right choice.

Microsoft 365 (aka Office 365) is a web-based collaborative suite. This suite also contains an application called Outlook that is almost similar to MS Outlook is the view. But, the working and features of both are completely different.

If your organization requires its working environment to operate from anywhere and anytime, then choosing Office 365 is the best option. Because, Office 365 Outlook is similar in working and visual, so it makes it easier for users to understand it. Moreover, users will be able to access system data from anywhere and anytime using OneDrive. And, there are many more business applications to boost productivity.

Techniques to Move Organization From Outlook to Office 365

The technique for moving Outlook data to Office 365 is divided into two stages:

1. First, export every user data from Outlook or you can get data from your server.

2. Second move the exported data into the new Office 365 account.

Stage 1: Get Outlook Data Of Every Employee

To get the data of each employee you can either get it from the on-premises server or you can export each user data in .pst format. You can skip the below steps if you already have the export data of each user and move directly to Stage 2.

Follow the below steps to export each user data from Outlook account:

1. Open the MS Outlook application and use the File to file menu.

2. Here, you need to click on the Open&Export tab and then hit Import/Export button.

3. This will open an import/export wizard, where you need to select the option as “export to a fie”.

4. Next, you need to select “Outlook data file (.pst)” option.

5. In this next window, select the Outlook profile whose data need to be exported.

6. Browse the location where you wish to store the exported data and hit Finish.

Stage 2: Move the Exported Outlook Data Into Office 365 User Account

Now to move the data into Office 365 account, there are multiple techniques, such as:

1. Use Office 365 Import Service to Move Data to Office 365.

2. Use Third-party tool to Import All Exported Data into Office 365 Account.

Technique #1: Using Office Import Service For Moving Data

Microsoft offers its own import service to new users to move organizations from Outlook to Office 365, i.e., Network Upload and Drive Shipping.

Network Upload: This import service is completely free and can be operated from Office 365 Exchange Admin Center. This service allows administrators to upload the user data over to temporary Azure storage and then using PowerShell commands to import PST to Office 365.

Drive Shipping: The drive shipping method is more of a paid import service, where the initial part is done by the administrator and all the technical stuff my Microsoft team. For this, you need to save all the exported .pst files inside a bit-locker encrypted hard drive and ship them to a nearby Microsoft data Center. The rest of the technical task (PowerShell command) is done by their team. And, for that, they will cost you $2 per GB of the PST file data.

Issues With Technique #1

Without being biased, we have generated the review from many forums that organization that are new to Office 365 often face difficulty in using Office 365 Import Service. It requires high technical knowledge and experience to perform the operation without any data loss.

Technique #2: Using Third-party tool For Importing Data

To overcome the issue of import service & cost features of drive shipping administrator generally goes for an automated tool. As these tools are specifically desired to ease the struggle of the user. There are multiple automated tools are out there in the market that you can compare and choose from. Following are the 2 best tools available:-

1. SysTools Office 365 Import Tool

2. DataHelp PST to Office 365 Migration tool

You can take the help of any of these two or other tools to make your migration task easy. First, check the demo version of the tool for testing before moving all user data to Office 365.

Final Thoughts

In this guide, we have focused on the generally asked query, i.e., how to move the organization from Outlook to Office 365”. Here, we have tried to provide the method to export data from Outlook account and multiple ways for moving exported data into Office 365 user account in bulk. You can choose the method that suits your requirement and move your user data without leaving any bit of information.

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As the need of users changes, one can move their data to another email application like Office 365. Office 365 is a software as a service web-based email provider which includes Office services associated with Microsoft’s cloud server. Now, to perform Google Apps migration to Office 365 easily, a user makes use of the best migrator tool which is Systools G Suite to Office 365 Migration tool. This software provides the safest G Suite migration via transferring the mailboxes from Google Apps to Office 365 with a few mouse clicks.

A Brief Introduction of G Suite to Office 365 Migration Tool

Systools Google Apps to O365 Migration tool is a top-notch utility to overcome all shortcomings associated while manually migrating the data items from Google Apps to Office 365 account. It permits users to migrate mailboxes from Google Apps to Outlook 365 in a seamless manner. With its self-explanatory and user-friendly interface, one can easily migrate multiple Google Apps domain account at the same time.

Prominent Features Offered by G Apps to Office 365 Migrator Tool

• Transfers G Suite Mailboxes to Office 365

This tool is designed with the intention to provide a complete migration process to the end users. Hence, one can easily migrate different data items from the Google Apps account such as emails, calendars, contacts, etc. to the respective Outlook 365 profile.

• Maintains On-disk Folder Hierarchy

It is a highly equipped software which allows a user to save single or multiple files from the Google Apps account. Also, all the folders of the G Suite account are well-maintained after the migration process. Along with that, it allows saving different data items in the user-defined folders.

• Option to Apply Customized Filters

This Google Apps to Office 365 Migration tool renders a user to migrate mailboxes of multiple users of the G Suite domain. In order to migrate selective data items, customized filters can be applied. This enables a user to apply filters on emails, contacts, and calendar.

• Migrates Data to an Existing Profile

This application software is programmed with advanced algorithms wherein a user can append the data to the existing folders of the Outlook Web app account. By this, all the mailboxes such as emails, contacts, calendars, etc can be added over to the existing Office 365 account.

• Permits No Limitation to File Size

With the help of G Suite to Office 365 Migration tool, a user can easily migrate the mailboxes. This enables to migrate the data items to Outlook 365 irrespective of the file size. This makes easy for the user to migrate data items carrying huge size from G Suite account to Office 365 profile.

• Enables to Pause and Resume Migration

A user can make use of pause option during the migration if needed. Similarly, the resume option can be utilized when required. This added functionality allows a user to hold and resume the Google Apps transfer process as in when required during the migration process.

Pros

• Compatible on Windows 10 and all the below versions

• Enables complete data migration from Google Apps to Outlook 365 account

Cons

• Does not support Macintosh Operating System

How Exactly G Suite to Office 365 Migration Tool Works?

A user can migrate the data using either Single user and Domain user, as per the requirement

1. Using Single User

• Firstly, download and install Google Apps to Office 365 Migration software.

• Then, select Single user option to migrate a single G suite user’s mailbox and enter the email address and click Register.

• After which, you will be redirected to the web browser, log in the Gmail credentials.

• Then, click Allow, in order to grant permission to the tool for migration

• For the admins of Office 365 domain, select With Impersonation option.

• If you are not an admin and hold a single account to migrate, then select Without Impersonation option.

• After that, select categories according to the choice like email, contacts, calendar which needs to be exported.

• Apply customized filters which will be reflected the resultant files.

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• After the filters are applied as per the choice, click on the Export button.

• During the migration process, the software displays the status simultaneously.

• After the export process completes, a report will be generated in CSV format.

• Click Save Report, to save the generated report to the local folder.

2. Using Domain User

• After the software is installed, select Domain User option to import multiple users of the G Suite domain.

• After that, enter the Admin User ID of G Suite profile.

• Click on View Sample CSV and select With Impersonation or Without Impersonation with respect to the requirement.

• Browse the CSV file containing the login credentials of G Suite mailboxes which need to be migrated and click Register.

• Once the CSV file is imported, a list of mailboxes will be displayed.

• After that, select the required mailbox and click Next to proceed.

• With Impersonation option exports the required file, for that fill the Office 365 Admin ID and Password of Office 365 account.

• If you are not an admin, then select Without Impersonation and provide the Office 365 Admin ID and Password and Authenticate it.

• Then, select the mailbox items to be exported from the Categories option.

• After that, customized filters can be applied which will be added to the migrated file.

• After applying the required filters, click on the Export button.

• Upon successful data migration, a report will be generated which can be saved in CSV format.

Let’s Wrap Up

Migrating mailbox items from Google Apps to Office 365 is always been so tedious and exhausting process. If some technical failure occurs, there are chances of permanent data loss. Hence, Systools has introduced G Suite to Office 365 Migration tool. It is a dynamic software for easy Google Apps migration to O365 in a few simple clicks. Considering the overall features and functionality, this versatile software can be rated as 9.8 out of 10.

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