Remember, there is a backdoor in the user account, which is held by an admin. So, if you are an admin, you can have the ability to review your Google Workspace apps (including docs, sheets, and searches), the power to change passwords and undo or delete messages.

Basically, the admin has access to all documents, photos, or videos saved in the user’s Gmail and Google forum in Drive. But how? Well, you will know the answer here. We have listed ten steps that will inform you about how you can get access to users’ copies and receive their emails as a Google Workspace Administrator. Moreover, we will share some full-proof tips with you to use their account without being on the user’s notice. Google admin access user email can help you ease your business/processes.

Who Is A Google Workspace Administrator?

It is a privileged user that has full access to the Admin API and G Suite Admin console. They can use tools to perform admin tasks. The authority and access level rely on the type of role each Admin has.

Usually, organizations need to know what is going on in their company. That is why they created Google Workspace admin for Google users.

Well, there are two major roles of admin; User Management Admin and Groups Admin. Read on!

1. User Management Admin

It controls all the actions of non-admin users. Furthermore, it consists of monitoring service health, resetting passwords service requests, offboarding or onboarding employees, and managing user accounts.

So, this can cover everything like;

• Welcoming emails
• Email signatures
• Pre-loading files
• Pre-populating contacts
• And much more related to the workflow of an organization.

Generally, this role is assigned to the HR department or team.

2. Groups Admin

Groups in Google help to enhance collaboration and communication in an office. Those groups are specially used to create web forums, mailing lists, control access to Google services or documents, and collaborative inboxes.

Furthermore, in the Google Workspace Admin Console, the Group admin has full authority. They can manage members, delete or add Google Groups, and access all the group settings.

For a Group Admin, it is essential to add the right people to every group, and that is why they have access to group settings. Therefore, they can secure sensitive data and can’t let them breach.

How To Access Emails As A Google Workspace Admin?

1. First login to G Suite Control Panel

• Open Gmail, click on the Settings Icon and go to manage this domain.
• You will land on the Google app administration console.

2. Check the apps

So, now you have logged in to the Google Workspace Control Panel.

• Go to the dashboard and click on the app’s icon.
• Go to the Applications in the G Suite control panel
• Now you can navigate and then click on Gmail

3. Click on Gmail

Now, you will be applying a server-side into the Gmail app; it will provide you a bcc copy for all the received or sent mail by a user.

Moreover, you will see the services; go to the Gmail application. It will help you to get a copy of sent or received mail from users.

4. Advance settings

Now click on the advanced setting and go ahead. In Google Workspace, you will see the Advanced Settings option.

5. Choose a parent organization unit

To receive the copy of users’ bcc copies in your domain, you can choose the parent organization unit.

Now create another organizational unit if you are applying it to a specific feature like accounting, sales, and even on a few users. Also, you will be able to put needed employees in it.

So, once you have chosen the right organizational unit, now scroll and click on “Content Compliance” and then “Configure.”

6. Add a description

It’s highly recommended to add a description for your rule. It ensures that other admins will understand all the rule’s aims when you aren’t available.

Choose an email that you need to get bcc for employees (users). Further, here you have the option to choose all or any of the outbound, inbound, internal receiving, internal sending, etc.

7. Defining a condition

Now let’s hop on to defining a situation.

• Choose “If any of the following match the message.”
• Go to the “Add” option for adding a condition statement.
• Now, tap to Advance Content Match.
• The location has to be “Full Headers.”
• Also, “Contain Text” should be a match type
• Now, the content has to be “xyz.com” ( XYZ means the domain name that you want to place)
• In the end, recheck and save the condition.

8. Who can get a BCC

Once you have completed step 7, now scroll down.

• Tap on “Add more recipients.”
• Go to the Advanced option
• Click on the “Change Envelope Recipient” Checkbox
• Choose “replace envelope recipient.”
• Now, write the email address on which you want to receive a bcc copy.
• Go to the bottom and proceed.

9. Prepend subject

This is the last step to do. You can separate the bcc emails from a regular email. It will help you to identify bcc easily and label or filter them if needed.

First, go to “Prepend subject.”

Moreover, here you can add whatever you need to prepend in the bcc email’s subject. For example, you can write ((BCC)).

Following the same will allow you to get all bcc copies having ((BCC)) terms in the front of the email subject. Also, you can easily filter your emails and put those emails in another folder or under a particular label.

Don’t forget to save these changes.

10. Successfully completed

Congratulations you have successfully completed all the steps!

So, as an admin of Google Workspace, you can get a bcc copy of the user’s mailbox. Furthermore, the best part is that they will not get notified about this activity.

Conclusion

So, it was a guide about the 10-step process to have access to the received and sent emails, Google Workspace apps, etc. Further, following the same will help you out in getting G Suite admin access without making the user know about it.

However, if you find the process difficult, then choosing the right web hosting services will help you. They will charge you their service price and provide users’ email access to G Suite admin. 

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As the need of users changes, one can move their data to another email application like Office 365. Office 365 is a software as a service web-based email provider which includes Office services associated with Microsoft’s cloud server. Now, to perform Google Apps migration to Office 365 easily, a user makes use of the best migrator tool which is Systools G Suite to Office 365 Migration tool. This software provides the safest G Suite migration via transferring the mailboxes from Google Apps to Office 365 with a few mouse clicks.

A Brief Introduction of G Suite to Office 365 Migration Tool

Systools Google Apps to O365 Migration tool is a top-notch utility to overcome all shortcomings associated while manually migrating the data items from Google Apps to Office 365 account. It permits users to migrate mailboxes from Google Apps to Outlook 365 in a seamless manner. With its self-explanatory and user-friendly interface, one can easily migrate multiple Google Apps domain account at the same time.

Prominent Features Offered by G Apps to Office 365 Migrator Tool

• Transfers G Suite Mailboxes to Office 365

This tool is designed with the intention to provide a complete migration process to the end users. Hence, one can easily migrate different data items from the Google Apps account such as emails, calendars, contacts, etc. to the respective Outlook 365 profile.

• Maintains On-disk Folder Hierarchy

It is a highly equipped software which allows a user to save single or multiple files from the Google Apps account. Also, all the folders of the G Suite account are well-maintained after the migration process. Along with that, it allows saving different data items in the user-defined folders.

• Option to Apply Customized Filters

This Google Apps to Office 365 Migration tool renders a user to migrate mailboxes of multiple users of the G Suite domain. In order to migrate selective data items, customized filters can be applied. This enables a user to apply filters on emails, contacts, and calendar.

• Migrates Data to an Existing Profile

This application software is programmed with advanced algorithms wherein a user can append the data to the existing folders of the Outlook Web app account. By this, all the mailboxes such as emails, contacts, calendars, etc can be added over to the existing Office 365 account.

• Permits No Limitation to File Size

With the help of G Suite to Office 365 Migration tool, a user can easily migrate the mailboxes. This enables to migrate the data items to Outlook 365 irrespective of the file size. This makes easy for the user to migrate data items carrying huge size from G Suite account to Office 365 profile.

• Enables to Pause and Resume Migration

A user can make use of pause option during the migration if needed. Similarly, the resume option can be utilized when required. This added functionality allows a user to hold and resume the Google Apps transfer process as in when required during the migration process.

Pros

• Compatible on Windows 10 and all the below versions

• Enables complete data migration from Google Apps to Outlook 365 account

Cons

• Does not support Macintosh Operating System

How Exactly G Suite to Office 365 Migration Tool Works?

A user can migrate the data using either Single user and Domain user, as per the requirement

1. Using Single User

• Firstly, download and install Google Apps to Office 365 Migration software.

• Then, select Single user option to migrate a single G suite user’s mailbox and enter the email address and click Register.

• After which, you will be redirected to the web browser, log in the Gmail credentials.

• Then, click Allow, in order to grant permission to the tool for migration

• For the admins of Office 365 domain, select With Impersonation option.

• If you are not an admin and hold a single account to migrate, then select Without Impersonation option.

• After that, select categories according to the choice like email, contacts, calendar which needs to be exported.

• Apply customized filters which will be reflected the resultant files.

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• After the filters are applied as per the choice, click on the Export button.

• During the migration process, the software displays the status simultaneously.

• After the export process completes, a report will be generated in CSV format.

• Click Save Report, to save the generated report to the local folder.

2. Using Domain User

• After the software is installed, select Domain User option to import multiple users of the G Suite domain.

• After that, enter the Admin User ID of G Suite profile.

• Click on View Sample CSV and select With Impersonation or Without Impersonation with respect to the requirement.

• Browse the CSV file containing the login credentials of G Suite mailboxes which need to be migrated and click Register.

• Once the CSV file is imported, a list of mailboxes will be displayed.

• After that, select the required mailbox and click Next to proceed.

• With Impersonation option exports the required file, for that fill the Office 365 Admin ID and Password of Office 365 account.

• If you are not an admin, then select Without Impersonation and provide the Office 365 Admin ID and Password and Authenticate it.

• Then, select the mailbox items to be exported from the Categories option.

• After that, customized filters can be applied which will be added to the migrated file.

• After applying the required filters, click on the Export button.

• Upon successful data migration, a report will be generated which can be saved in CSV format.

Let’s Wrap Up

Migrating mailbox items from Google Apps to Office 365 is always been so tedious and exhausting process. If some technical failure occurs, there are chances of permanent data loss. Hence, Systools has introduced G Suite to Office 365 Migration tool. It is a dynamic software for easy Google Apps migration to O365 in a few simple clicks. Considering the overall features and functionality, this versatile software can be rated as 9.8 out of 10.

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