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3 Secure Methods To Backup Your Outlook Emails Manually

Although 53% of corporate offices rely on Outlook as their primary webmail server, most users have one common complaint about MS Outlook...

Backup Your Outlook Emails

Although 53% of corporate offices rely on Outlook as their primary webmail server, most users have one common complaint about MS Outlook – the complex commands and the lack of shortcuts. Most users do not know how to save emails from Outlook and as a result, end up losing data due to user error. I have got multiple requests for an easy guide for the procedure to backup your outlook emails manually.

So, today, I have come with 3 methods that you can adopt to save your emails and assignment like swot analysis of Samsung file you avert the loss of data.


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While you can export or copy your Outlook files one by one, you can also use an Outlook backup software options to automatically back up your emails to an internal or external hard drive. I suggest EaseUS Todo Backup for the job here. Once you download the tool, here are steps you need to follow.

Step 1: Launch and run the software. Click on the icon at the top-left corner and then select “Email Backup”.

Step 2: Now, connect to your Outlook account and select the emails you want to save and the backup destination where you want your data to be collected.

Step 3: Click “Proceed” to start the backup process.

Quick Tip: If you accidentally delete some important emails in Outlook, you can recover the lost emails from the ‘Trash’ option of the tool within 24 hours.


Another way to save your emails is to export them via the Outlook Email app back the data up to a local or an external hard drive. Here is how you do it!

Step 1: Log in to your MS Outlook account and click on option “File”. Next right click on the option for a dropdown. Next, click on the option ‘Open & Export”.

Step 2: Select “Export to File” and click “Next”.

Step 3: If you want to back up the data to an external hard drive, then connect the drive to your desktop/laptop.

Step 4: Next, you need to click on “Browse” and select the inserted drive. Create a name for the file and click on “OK”.

Step 5: Click on “Next” and then on “Finish” to complete the procedure.

Quick Tip: Make sure you have a password lock on your emails and data like Ford PESTLE analysis to secure your messages from getting corrupted. Also, sift through the spam and junk folder to see if any vital business emails have been transferred under the labels involuntarily.


If you have a lot of confidential data and are worried about multiple copies of the same email being saved to your hard disk, you can always go old school and copy your Outlook emails on your PC to another hard drive manually. To do so, just follow the steps mentioned below:

Step 1: To check the location where Outlook saves your emails, click on “File” and select the option “Account Settings”.

Step 2: Next, select “Data Files” and check the exact location of the .pst and .ost files on your device. To open the files, click on “Open File Location”.

Step 3: To copy the .pst and .ost files to a hard drive, open the Run dialogue and type this command – %APPDATA%. Next, click on “OK”.

Step 4: Navigate the exact location where MS Outlook saves your files.

Step 5: Finally, copy the files and save them on your hard drive.

Quick Tip: If you are working on a laptop, make sure that it has enough charge because the transfer process generally takes up a lot of time.


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All three methods come with their own set of advantages. While a tool/software will save time and make the process automatic, doing it manually will make things easier for you if you are not a tech-savvy person. So protect your data by choosing whichever option seems more accessible to you and transfer your emails to a hard drive immediately.

Written by Martina Roger
Martina Roger heads the IT team of the assignment help site MyAssignmenthelp.com. She is a tech-savvy person who likes to share insights through her informative blogs.

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