How To Create an Accessible PDF Document?

How To Create an Accessible PDF Document?

PDF documents are a great way to share information that is formatted and looks the same on any device. But for people with disabilities, PDFs can be difficult or even impossible to read hence, they need exceptional PDF accessibility training. There are several ways to make a PDF more accessible, including adding alt text and table of contents, using fonts and colors that contrast well, and adding headings. Well, read on to know more about the accessibility of PDFs and their importance.

What is an Accessible PDF?

An accessible PDF document can be read by people with disabilities, including those who are blind or have low vision. The document must be formatted to make it easy to navigate and read. It must also include alternate text for images and other non-text content.

Creating an accessible PDF document is not as difficult as you might think. You can take a few simple steps to ensure your PDF is accessible to all.

First, make sure the document is well-structured and easy to navigate. Use headings and subheadings to break up the text and lists, tables, and other formatting tools to organize information.

Second, add alternate text to all images and other non-text content. This will ensure that people with visual impairments can still access the information in your PDF.

Finally, check the document for errors. Run a spell checker and grammar checker to catch any mistakes. Use a tool like Adobe Acrobat’s Accessibility Checker to identify potential accessibility issues.

By following these simple tips, you can create an accessible PDF document that everyone can enjoy.

Why are Accessible PDFs Important?

There are many reasons why creating accessible PDF documents is important. First, PDFs are often used by people with disabilities who may use screen readers or other assistive technologies to access information. By ensuring that your PDFs are properly formatted and tagged, you can help ensure that these users can access the information they need.

Another reason why accessible PDFs are important is that they can be more easily shared with others. For example, if you have a document in Word format that you want to share with someone, they will need to have Microsoft Word installed on their computer to open it. However, suppose you share the same document as a PDF. In that case, anyone can open it regardless of the word processing software installed. This makes it much easier to share documents with a wider audience.

Finally, accessible PDFs tend to be more searchable than other documents. This means that if someone is looking for information that is contained in a PDF, they are more likely to be able to find it using a search engine such as Google. Additionally, many organizations require that documents submitted to them be in PDF format to ensure they will be accessible to all potential users.

How to Create an Accessible PDF?

To create an accessible PDF, you’ll need to ensure that the document is formatted correctly and that all the necessary tags are in place. You can also rely on Soda Pdf to export files from Word to Pdf. Here’s a step-by-step guide on how to do it:

  • Firstly, use the Accessibility Checker to run the accessibility check on your PDF. 
  • Following this, you may set the desired document language and tag the PDF. 
  • For smooth accessibility, you can create bookmarks and headings, and lists.
  • After making the graphics and images accessible, ensure the color contrasts are in sync and check the logical reading order. 
  • Finally, make the navigation links and tables accessible for the completion of PDF Accessibility Training.

How to check the Accessibility of PDF Documents in Adobe Acrobat DC?

The Make Accessible Action Wizard will help you check for other areas of accessibility in case a user cannot access the page due to vision impairments or conditions making it difficult to see links or images. Also, ensure you add text to the document and language after setting the document title.

Furthermore, you may also add tag structure and alternative text for the images. You should also ensure font styles are consistent throughout the document and all hypertext links are clearly visible and properly labeled so people with low vision can distinguish which elements of your document need attention. Finally, check the table headers and the reading order. 


Following these steps to create an accessible PDF document will help ensure that your content is available to people with disabilities. Through this process, you can ensure your content meets the Web Content Accessibility Guidelines (WCAG) 2.1 requirements and is suitable for the PDF accessibility training, and can be accessed by everyone who visits your website or uses your PDF documents. Doing so is not only necessary for compliance, but it also helps promote inclusivity and equality on the web.


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Prince Lahoria

Prince Lahoria

A blogger and a person who likes to write about Business and other related things.

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