How to Analyze PST File Calendars in Outlook?

How to Analyze PST File Calendars in Outlook?

If you are facing any kind of trouble to Analyze PST File Calendars, this article will explain easy methods that will provide great results.

Users can do more than manage emails in Outlook; they can also work with managing contacts, scheduling calendars, etc. The Outlook calendar lets you view, change, and store your data. One can share their calendar with others and read the shared calendars. In this, you can create appointments and events and organize meetings. Also, view different calendars side by side.

The calendar is saved in PST file format like any other Outlook item. If you have a PST file that contains calendars, you can easily open the application and view the data.

Methods to Read Outlook Calendars

The methods for analyzing PST file calendars in Outlook are simple: you can either directly open the file by clicking it or drag and drop multiple PST files in the Outlook folder to view bulk calendars at the same time. These are manual and use Outlook programs. Another alternative way to examine data is to use a third-party tool to open and read the file. So, there are three ways to view your PST file calendars.

  • Directly open the data in Outlook.
  • Drag and drop the Outlook calendar in the folder.
  • Use software to open and analyze the data.

Directly Open PST File Calendar in Outlook

This is simple. You just have to know the location of your PST file containing the calendars. Then, you will see the data in the program’s calendar folder.

  1. Open the Outlook. Proceed to the File option at the top.
  2. Select the Open and Export button. Click on Open Outlook Data.
  3. Browse the location of the file. Click on the Import button.
  4. After that, go to the calendar folder and see the data.

Analyze PST File Calendars in Outlook using the Drop Method.

In this way, we can read multiple PST files at once. Just follow the steps given below.

  1. Open Outlook and choose the folder you want to import the files.
  2. You can also create a new folder by right-clicking the folder pane, selecting the new button, and then naming the folder you like.
  3. Go to the location of your PST files and select one file.
  4. You can drag and drop the file into your chosen or created folder. Then, you can import all the files in the same folder.
  5. Now, you can view the calendar from the saved folder.

Limitations of Manual Methods

The above methods allow you to view the data but don’t provide the desired result, and you may have trouble using them.

  • This can be time-consuming, as you have to move the files physically.
  • With this method, analyzing the data is not easy, as there are no advanced options.
  • If your file is corrupted, you cannot access the files in Outlook.

Therefore, these methods are used for temporary purposes. If you want to overcome these drawbacks, use the following process.

Analyze PST File Calendars in Outlook using a Third-party Tool

The software we use in this software is the Best PST Viewer Tool provided by FreeViewer. This free-to-download software views all Outlook items like emails, contacts, calendars, events, etc. You don’t need an Outlook installation to view the data. Users can also read bulk PST files at the same time. This tool also has other additional features.

Features of Software

  • You can view complete PST file data, including attachments and properties.
  • Multiple preview modes exist, like HEX, HTML, RTF, MIME, etc.
  • You can use corrupted files in the tool.
  • There is a scanning mode to scan your file for corruption issues.
  • During the process, your data integrity and folder structure will be maintained.

Steps to Read Outlook Calendars

  1. Download and install the software.
  2. Click on the add file option. Browse to the location of the file, click on Advanced Scan, and press the Add File button.
  3. The tool loads your data and displays it in front of you.
  4. Click on the Calendar option from the left side to view the calendar data and preview the files.


Reading Outlook calendars is very easy. In this article, we provide methods like directly opening PST files in Outlook, dragging and dropping the files into the Outlook folder, and using a third-party tool to open and analyze PST file calendars in Outlook. All the methods provide better results, but some have more limitations than benefits. So, keep that in mind while you use them.

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Hi, I am Avantika. I am a college student and write blogs about technology.

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