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Secure Transactions and Secure Documents: Doing It The Digital Way

The compliances with any tax laws involve a lot of transactions and the resultant documents from those transactions. All these transactions and...

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Secure Transactions and Secure Documents

The compliances with any tax laws involve a lot of transactions and the resultant documents from those transactions. All these transactions and documents need to be secure and safe at all times because any discrepancy with them can lead your company to huge losses. Transactions involve money, and documents involve confidential information, and you cannot afford the loss of any of these. So, it is best that you secure their authenticity and security through signatures and authentications. And the GST Act with all its new things like the new returns, new GST invoice format in excel, new registrations, new website, and online portal, etc., has not failed to take care of this aspect too. It has introduced the emsigner for GST that makes sure of the authenticity and security of your GST transactions and other documents.

What is emsigner for GST?

This is a time where the physical documents are hardly used anymore. With such diversity and expansions in their operations, where businesses have reached even global levels, it has become imperative for them to manage their affairs through online documents. But the contracts still need signatures on them for ensuring their validity and applicability. But imagine a simple procedure.

You create a contract and send it to the other party for authentication. Now, the other party needs to take a print of this complete document, which is of a considerable length and contains multiple pages. Then he signs the document physically. Now even you need the authenticated contract back, and the medium has to be digital. So, the other party scans the complete document with its signatures, compiles it, and sends it back to you. Does this not sound too hectic and cumbersome? It sure does. Above that, this is always risky, and they’re sure are trust issues involved. None of the parties can be assured of the fact that there will be no tampering with the document. And maintaining professional relations on such risks is never healthy.

These problems were where the concept of digital signature emerged. A digital signature is an online copy of a person’s signature that it can use to put on documents it has received in digital form for authentication. This signature helps reduce the paperwork and also ensures that the documents and contracts will remain a hundred percent authentic without any risks of information tampering because the moment that happens, the digital signature will render itself as invalid.

This seemed like an essential utility for the GST Act, given the vast scope of documents needed to be maintained and managed under it. So, the Act introduced the emsigner for GST, which is a tool to add a digital signature to the online document. Besides that, you can also use this tool to track the documents containing your digital signature and make sure that there is no issue with them.

Advantages of Digital Signature

Digital Signatures have a vast usage in this modern business world, and it is for the amazing benefits that they have become so popular as a go-to for the signing and authentication of documents and other important transactions.

Easy Authentication of Documents

With a digital signature, you can easily authenticate the documents you have received online. All you have to do is use a tool to put up your digital signature directly on the document. The job which earlier required hours for it involved printing and scanning the documents for authentications becomes a matter of minutes with all those needs done away with. This also saves you a lot of your precious time and energy.

Security of Documents

The authentication of documents assures their validity, and such authenticated documents need to be kept secure from the risks of information tampering or other infringement. A digital signature helps with that. There are high-security factors in a digital signature. The first security factor comes from the need for a password, which ensures that only the authorized person is using the digital signature. So, this is an assurance that there is no forgery or fraud. The next security factor comes from the fact that the digital signature renders itself invalid in case any change is made to the document after it has been signed digitally. So, in case a change is imperative in a document, you need to follow the complete procedure all over again. This assures that your signature is never used in tampered or false documents.

Secure Transactions

Although transactions do not need authentication through a signature, it is better that you authenticate them for your safety. You can validate the receipts for the payments you have made or received to make yourself secure about the fact that the transaction has actually taken place. Moreover, the security factors in the digital signature make sure that the signatures have been put in place through valid means. So, you always have an added security. In fact, in GST, all the returns and payments are authenticated with a digital signature using the emsigner for GST to ensure their validity and security.

Keeps Up With Compliances

There are many places where the signatures and authentications become necessary for complying with a particular provision of a particular law. There can be many scenarios where you may not be able to fill out a specific form without putting up your signature on it. In such cases, digital signatures come as a savior and help to keep up with the compliances in the most comfortable and most convenient ways.

Conclusion

GST is an Act that has brought about a lot of transformations. With all the new things it has introduced, the registrations, returns, GST invoice format in Excel, online portal, GST website, and a lot more have added up to the convenience and ease for the people. And the Act is making continuous efforts to enhance the same. The emsigner for GST was also introduced in the same attempt, and it seems to be highly successful with all the fantastic advantages, convenience, and ease that it has been giving out.

Written by Robin Khokhar
A full-time blogger and Entrepreneur. Helping people to grow online and making them a brand. Who runs this blog and another website named Pixa Ocean.
       
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